Read our terms
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THIS AGREEMENT is made on the day of application and becomes legally binding upon the payment of a booking deposit for a Program.
1) You, the client as detailed in your application (the “Participant”).
2) Experiential Education Company as OLT (“ONLY LOVE TRAVEL LLC”) whose registered office is 206 Ash St. Valley Stream NY 11580 a company registered in the US under IRS EIN# .
This is an important document. We have attempted to state the terms of this Agreement in a clear and concise manner, but if there is anything the Participant does not understand or wishes to have explained, the Participant should seek independent advice from a lawyer, Law Center or other appropriate legal advice agency.
Agreement for participation in OLT’s Program:
1.1 In this Agreement:
“Placement” - work placement or internship;
“Program” means any expedition, project, course, trip, or other activity anywhere throughout the world, arranged by OLT from time to time;
“Program Leaders” means the leader(s) on the allocated Program, to whom the Participant must report and whose rules the Participant must abide by;
“Services” means the services, as set out in clause 2 below, to be provided by OLT to the Participant.
1.2 The headings in this Agreement are for convenience only and should not affect their interpretation.
2. The Service Provided
2.1 OLT shall provide the Service described below to the Participant, on the terms of this Agreement.
2.2 The Service shall consist of: –
2.2.1 Organizing and setting up a Program and/or other course(s) as agreed upon between OLT and the Participant in writing;
2.2.2 Arranging full pre-departure briefings (Mandatory Pre-Check Meetings) through one or more of: open days, OLT field representatives, online at OLT’s websites or on the telephone. A Program field manual shall also be provided to Participants;
2.2.3 Arranging suitable accommodation and food (where applicable) during the period of the Participant’s involvement in the Program. OLT shall, in most cases, arrange for transfers to and from the airport in the chosen country. However, this cannot be guaranteed, and Participants may in some cases have to make their own arrangements. Details of whether OLT will provide airport transfers are included are set out in the Program field manual;
2.2.4 Arranging Program Leaders to lead and manage Programs where required;
2.2.5 Arranging the provision of Program equipment, training and training materials relevant to the Program, where applicable;
2.2.6 Providing and maintaining a full international support structure and providing a 24-hour emergency phone line; and
2.2.7 Providing international travel assistance and advice, which may include passing your details onto our preferred flight provider for a no-obligation quote.
2.3 OLT reserves the right to refuse to offer the Service to anyone for any reason.
3. The Participant’s Obligations
3.1. The Participant accepts that he or she will be subjected to various emotional, physical and physiological demands by participating in a Program. The Participant is aware and accepts that the standard of living in the relevant country, including food, hygiene and accommodation, maybe below the general standards of his or her own country.
3.2 The Participant is responsible for his/her own travel arrangements, expenses and insurance during the Program. The Participant is obliged to secure travel and medical insurance to protect the Participant against losses caused by travel arrangement cancellation, loss or damage of baggage and or personal effects by any means, non-refundable airfare and/or emergency medical expenses. The policy must cover the entire duration of their trip and include manual, conservation and volunteer work where applicable. In the event that the Participant is unable to provide documentary evidence of valid insurance, their booking may be canceled at the sole discretion of OLT without any refund.
3.3 The Participant must submit any required documents (including, but not limited to: flight arrival and departure details. insurance information, passport details, next of kin or emergency contact details and medical forms), at least 8 weeks prior to departure. Failure to do so may result in program cancellation at the sole discretion of OLT without any refund. A complete list of required program documents will be provided by OLT at the time of booking.
3.4 In the event that OLT advances any monies to or on behalf of the Participant, the Participant shall reimburse such monies to OLT immediately upon the conclusion of the Program.
3.5 The Participant represents and warrants that all information and records provided to OLT relating to the Participant, the Participant’s medical history and the Participant’s medical statement are accurate and truthful and provide OLT with a clear indication of the Participant’s state of health.
3.6 The Participant understands that he/she is under a duty to inform OLT at the time of the application of any medication requirements, any allergies and any other physical or mental condition or limitation that might disable or render the Participant unable to perform or safely complete the Program.
3.7 The Participant is the best judge of his/her own condition and limitations, and the Participant acknowledges that it is incumbent on him/her to fully disclose the extent of any conditions or limitations.
3.8 The Participant represents, warrants and affirms that he/she has discussed this Program, its remote location, potential risks and physical and mental demands with his/her personal physician and that the Participant is physically and emotionally fit and able to undertake this Program.
3.9 The Participant agrees to notify OLT of any physical and medical condition at the time of the application and also of any changes in his/her physical and medical condition occurring after the Participant’s signing of this Agreement. Failure to do so, and/or failure to disclose complete and truthful information could result in the cancellation or expulsion from a program without reimbursement.
3.10 OLT reserves the right to require documentation from a doctor or specialist verifying that the Participant is fit and able to undertake this program and OLT reserves the right to reject a booking on the grounds of the doctor’s comments.
3.11 OLT shall not, in any event, be held liable for any consequence arising out of the Participant’s failure to take advice or medication as prescribed by a medical practitioner both prior to departure and during the Program.
3.12 OLT reserves the right to reject applicants who require special medical care following due consideration.
3.13 The Participant acknowledges and agrees that OLT reserves the right to accept or reject any person as a Participant at any time, or to require a Participant to withdraw from a Program at any time if it is determined in a Program Leaders sole discretion that it is the best interest of the Participant’s health and safety, and/or in the best interest of the Program in general.
3.14 The Participant agrees to take personal responsibility for insuring the Participant’s own baggage and or personal effects. OLT disclaims liability for and cannot be held liable for any loss or damage of personal effects by any means whatsoever.
3.15 The Participant is responsible for ensuring that he / she has a valid passport, any necessary visa, permits and vaccinations and has obtained and supplied to OLT all relevant valid documentation for the Program in terms of travel documents and medical documents.
3.16 OLT will not be responsible for a country’s decision to refuse entry, exit or the right of passage (national and local laws governing immigration). All Participants must ensure that they contact the relevant Embassy to acquire the relevant visa or tourist permit at least 12 weeks prior to commencing the Program. OLT cannot be held responsible for any country’s decision to refuse a work permit, provisional teacher’s license, visa, visa extension or otherwise. Unless otherwise agreed with OLT the Participant will not be permitted to start a Program if the Participant arrives in the host country later than 2 days after the Program start date. This stands irrespective of whether such late arrival is due to a delay in receiving any relevant visa.
3.17 The Participant shall comply with all relevant laws, regulations and customs of the countries visited during the Program. In the event of a contravention of these laws, the Program Leader or OLT shall have the right to require the Participant to leave the Program and no liability on the part of OLT shall arise whatsoever.
3.18 The Participant will at all times respect and follow local laws and culture of the host country and behave in a responsible and courteous manner. Each Participant has a duty of care to each other, to local people, to host country nationals participating in the Programs and to host country National Parks, Places of Business and to OLT. The Participants shall follow the reasonable instructions of the Program Leaders during the Program.
3.19 The Participant must respect OLT’s aims and objectives and not willfully or recklessly damage relations between OLT, the Program and/or the host country. The Participant must not represent OLT in any way that would seek to undermine or damage relations between OLT and the host country.
3.20 The Participant shall always respect and follow the health and safety procedures as set out by OLT, the Program Leaders and/or the representative in the host country.
3.21 The Participant acknowledges and agrees that OLT reserves the right to contact their next of kin should staff deem it necessary.
3.22 The Participant acknowledges and agrees that OLT reserves the right to any photos and videos provided to them or taken by OLT staff members, during or after the program, for promotional purposes.
3.23 The Participant acknowledges that the information provided during the application process is complete and correct. Failure to provide complete, accurate, and truthful information on the application will be grounds for cancellation without refund.
3.24 The Participant agrees that his/her participation in an OLT program is subject to determinations that take into account his/her criminal history. The Participant agrees to honestly disclose his/her criminal history to OLT as is reasonably requested.
3.25 Where a person is making a booking on behalf of a group of Participants, every Participant on behalf of whom the booking is made is required to explicitly indicate their agreement to the terms of this Agreement to OLT. Any Participant who does not agree to the terms of this Agreement will not be permitted to take part in a Program or Placement.
4.1 Subject to any special terms agreed in writing, the Participant must pay OLT’s standard fees as explained in the Program “Costs Breakdown” section as published on OLT’s websites. Please note that costs shown within any printed material are subject to change and as such all prices on any given day shall be displayed on OLT’s website. The published prices on OLT’s website are valid at the time that the Program booking is made only and Participants are advised to check the site regularly for the most recent prices and up to date information. Once a Participant has confirmed their booking and paid the deposit, they shall pay the remaining sum within the time-frame stipulated at the price published as at the time of booking.
4.2 OLT accepts payments in GBP, USD. EUR, CAD, AUD, ZAR, and any other applicable form of world currency. Currency exchange rates are set at OLT’s discretion and do not necessarily reflect current market exchange rates. These exchange rates are subject to review and can be changed without prior notice. In the event that the exchange rate is changed, any existing bookings will be valued at the previous rate. Participants must pay in the currency from their Home Country. In the event that OLT does not accept the currency of the Participant’s Home Country, the participant must pay in USD “Home Country” is defined as the country where the Participant currently holds a permanent residence.
4.3 You will have three payment options for your booking. 1) Full payment upfront 2) Installment plan and 3) Mobile/Online payment options such as Venmo, Cash App, etc. You will be asked which option you prefer after you book.
4.4 Full payment upfront: Here you choose to pay the full cost of your booking. It’s due within 48 hours of your acceptance onto the program.
4.5 Installment plan: to take this option you’ll pay a non-refundable deposit upfront of $258 (or equivalent in your local currency) followed by installments paid on the last day of every month up to 3 months before your program start date. At that point, your program fees will be paid up in full. Your installments are automatically deducted from your designated payment card at the end of each month for your convenience. Should you wish to change the card being used for these payments please contact your Support coordinator to update your records.
4.6 Mobile/Online Payment option: to take this option you’ll pay a non-refundable deposit upfront of $258 (or equivalent in your local currency) followed by the remaining balance in full 3 months before your program start date. This is rounded to the end of the month closest to your program start date. Your final payment is automatically deducted from your designated payment card on the due date for your convenience. Should you wish to change the card being used for this payment please contact your Support coordinator to update your records.
4.7 Participants should book through OLT’s website or their nearest OLT office or Team Member
4.8 Any sums paid shall become non-refundable at the payment deadline of their associated invoice. If for any reason, the Participant does not meet these payment deadlines, then OLT reserves the right to charge an additional sum, up to $50 or equivalent, or to cancel the Participant’s booking, without any refund.
4.9 REFUND POLICY
For those selecting the Full payment upfront option:
If you the Participant cancel this agreement more than 16 weeks prior to your program start date, you shall be entitled to a refund of the full amount paid save the non-refundable deposit of $258.
If you cancel this agreement between 16 and 12 weeks prior to your program start date then you will be entitled to a refund of 50% of your total Trip fees after the deduction of the non-refundable deposit amount of $258.
If you cancel this agreement less than 12 weeks prior to your program start date then you will be entitled to a total refund of $200. OLT reserves the right to review each participant’s refund claim and decide a fair refund amount if any to the participant at any time after the claim.
For those selecting the Installment Payment option:
If you choose the installment payment option and then subsequently cancel you will become immediately liable for the full amount of your outstanding program fees and installment fee. You will, however, have this amount netted off against any refund owed to you.
If you cancel this agreement more than 16 weeks prior to your program date your refund amount will be the net of your full program fees plus installment fee less the non-refundable $258 deposit.
If you cancel this agreement between 16 and 12 weeks prior to your program start date then your refund amount will be 50% your full program fees plus installment fee less the non-refundable $258 deposit.
If you cancel this agreement less than 12 weeks prior to your program start date then you will remain liable for the full amount program and installment fee but will receive a $200 refund.
For those selecting the Mobile/Online payment option:
If you choose the Mobile/Online payment option and then subsequently cancel you will become immediately liable for the full amount of your outstanding program fees and installment fee. You will, however, have this amount netted off against any refund owed to you.
If you cancel this agreement more than 16 weeks prior to your program start date your refund amount will be the net of your full program fees plus installment fee less the non-refundable $258 deposit.
If you cancel this agreement between 16 and 12 weeks prior to your program start date then your refund amount will be 50% of your full program fees plus installment fee less the non-refundable $258 deposit.
If you cancel this agreement less than 12 weeks prior to your program start date then you will remain liable for the full amount program and the Mobile/Online payment installment fee but will receive a $200 refund.
4.10 Fundraising via the OLT Fundraising Option
This section applies to Participants who choose to pay for their program via the fundraising option (“Fundraisers”). Fundraisers using the fundraising option are required to pay the deposit applicable to your program immediately to secure your spot.
Fundraising is subject to a $125 fundraising fee over and above the normal program fee. This entitles the Participant to 4 hours of consulting from OLT for the purpose of fundraising the total program cost.
The final payment for your program is due 3 months prior to program commencement. This is regardless of whether or not the full fundraising target has been reached.
You are permitted to continue fundraising until 1 month prior to your program start. Any fees paid by the Fundraiser in excess of the final amount raised via fundraising will be refunded to the Fundraiser or can be donated or can be used to promote the involvement of any entities (business or otherwise) outside of the Fundraiser’s participation at the fundraiser’s discretion.
Fundraisers are solely responsible for determining how to treat funds received via the option for tax purposes.
This section applies to people donating towards a participant’s program fee via the fundraising option (“Givers”).
When a Giver makes a contribution to a Participant’s Program, the Giver understands that the following rules and terms apply
Voluntary Contributions. All contributions are made voluntarily and at the sole discretion and risk of the Giver.
No refunds are given on any funds donated: All contributions made will be put towards the Fundraiser’s program and any other stated purpose given by the Participant. Should the participant cancel their program the contribution will be refunded to the Participant with the exception of the program fee of $258.
Credit Card Charges. When you contribute to a Campaign, your card will be charged the amount of the contribution after you confirm and submit your payment information.
Givers are solely responsible for determining how to treat their Contributions for tax purposes.
4.11 US Tax Concessions
This section applies only to US resident taxpayers who are paying for an OLT program either as a participant or as purely as a payer. This section does not apply to contributions sent using the OLT fundraising option.
OLT is working with a US public charity called Only Love Foundation. The entity is registered for exemption under Section 501(c)(3) of the Internal Revenue Code.
A portion of each participant’s program fees may be deductible on account of it being in excess of the value of goods and services provided to the participant.
Deductions will be subject to the approval of the OLT Charitable Program’s application and the discretion of the IRS. After making payment donations become completely non-refundable. Donations will be used in line with OLT Charitable Programs’ exempt purposes and it retains ultimate authority and discretion on how donations will be used.
US resident taxpayers paying for an OLT program must consult their tax advisor regarding the tax implications of the donation component of their payment.
5. Warranties, Liabilities, and Assumption of Risk
5.1 OLT warrants to the Participant that the Services will be provided using reasonable care and skill and, as far as is reasonably possible, in accordance with the description of the Service.
5.2 Any information provided by OLT, including but not limited to information about visas, vaccinations, healthcare, climate, baggage, group sizes, and special equipment is given in good faith for information and educational purposes only but without responsibility on the part of OLT.
5.3 Except in respect of death or personal injury caused by OLT’s gross negligence, OLT’s responsibility for any representation (unless fraudulent), or any other act or omission shall not exceed the amount of OLT’s charges as set out in Clause 4.1 for the provision of the Service. Any liability by OLT and/or its employees and/or its agents is limited to the amount that will be paid out by the insurance policies that have been concluded in the name of OLT. If no compensation is received from the insurance policies, then any and all liability whatsoever, including without limitation, claims grounded in negligence, is hereby limited to a maximum amount of $2,000.00.
5.4 OLT shall have no responsibility for any activities undertaken by the Participant outside the scope of those directly relating to the Program. No warranty is given in respect of any activities outside the scope of those relating to the Program and it is the Participant’s responsibility to ensure that any person or company offering any activities possesses the requisite care and skill. The term “outside of scope” as used in this clause shall mean any and all actions or activities undertaken by the Participant that were not pre-arranged or procured by OLT, its employees, or agents.
5.5 The Participant understands that certain risks may arise, including, but not limited to, hazards of traveling in remote areas; travel by automobile, van, bus, airplane, boat, train or any other means of conveyance; the forces of nature; civil disturbances; national or international conflicts; terrorism; arbitrary itinerary changes made by foreign governments or vendors; dive related accidents, boat accidents; interacting with dangerous wildlife; personal injury or illness from the local environment; accident or illness in remote locations without immediate evacuation or medical facilities; or negligent acts of third parties. The Participant hereby asserts that he/she knows, understands, and appreciates these and other risks inherent in the Program and asserts that his/her participation is completely voluntary and assumes all risks associated with the Program.
5.6 The Participant hereby indemnifies and holds OLT, Program Leaders and OLT and its agents and employees harmless against for any and all claims, actions, suits, procedures, costs, expenses, damages, and liabilities, including lawyer’s fees, which may arise in connection with the Participant’s participation in this Program, any activities arranged by or for the Participant by OLT, its agents or employees, emergency medical care if considered essential by the most qualified in-situ personnel.
5.7 The Participant further expressly agrees that the foregoing waiver and assumption of risks is intended to be as broad and inclusive as is permitted by applicable law and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. The terms of this agreement shall further extend to the Participant’s heirs, personal representatives, successors, and assigns.
5.8 The warranty contained in this clause 5 is the sole and exclusive warranty as to the Services provided hereunder and shall supersede any express or implied warranties, in fact, or law, including, without limitation, warranties of merchantability or fitness for a particular purpose and OLT will not be liable under any circumstances with respect to any subject matter of this agreement under any contract, negligence, tort, strict liability or other legal or equitable theory for any incidental, consequential, special or exemplary damages (including, without limitation, loss of revenue or loss of profits or lost business), even if OLT has been advised of the possibility of such damages. Further, notwithstanding anything to the contrary contained in this agreement, in no event will OLT’s cumulative liability to the Participant arising out of or relating to this agreement, whether based in contract, negligence, strict liability, tort or other legal or equitable theory exceed the total charges, as set out in clause 4.1, actually paid under this agreement.
6.1 If the Participant wishes to make a complaint in relation to the Program, he/she shall bring the complaint to the attention of the Program Leader or the representative in the host country, who shall use his/her reasonable efforts to resolve the complaint within a reasonable time.
6.2 If the Program Leader or the representative in the host country is unable to resolve a serious complaint, and the Participant leaves the Program before the completion date, the Participant shall provide the Program Leader or the representative in the host country with a written version of events prior to the Participant’s departure.
6.3 No compensation shall be given to the Participant unless there are extreme circumstances, which shall be determined at the sole discretion of OLT. The Participant agrees that under no circumstances shall OLT be liable for damages or compensation arising from any claim related to the assessment of inconvenience, disappointment, discomfort, or loss of enjoyment.
6.4 Should OLT be unable to resolve a serious complaint, it shall be referred by OLT to the legally binding arbitration service, small claims court, or similar, at the expense of the participant, which will be refunded should OLT be found in the wrong.
7. Physical and Intellectual Property
7.1 All equipment and resources provided by OLT both prior to and throughout the duration of the Program (including teaching manuals) remain the property of OLT and must be returned on completion of the Program.
7.2 The Participant shall replace any property that is lost or damaged through the Participant’s careless or otherwise negligent behavior.
7.3 All research, data, reports, photographs, and documentation relating to the Program and OLT projects provided by OLT, shall remain the property of OLT without compensation or further recourse to the Participant. OLT retains the rights over the use and dissemination of such materials for its commercial and promotional purposes, including, but not limited to, the posting of any photographs containing an image of the Participant while on the Program on its website, brochures, or other marketing, promotional or informational medium.
8. Data Protection
8.1 OLT may collect and use the Participant’s personal data, which may include (but not be limited to) the Participant’s name, address, telephone number, email address, country of origin, and use of the Services, for the purpose of providing and improving the Services.
8.2 OLT may be required to disclose the Participant’s personal data to meet legal or regulatory requirements.
8.3 It may be necessary for OLT to pass data about the Participant to countries outside of the United States Economic Area from time to time. The Participant hereby agrees that OLT may disclose his/her personal data, including any sensitive personal data such as relevant medical history, to the Program Leaders, and any other representatives in the host countries.
8.4 From time to time OLT shares Participant contact information with other Participants and selected partners (such as insurance and flight providers) in order to enhance pre-departure support, allow direct communication between participants on similar programs, and allow prospective Participants to communicate with former Participants. The Participant hereby agrees that OLT may disclose his/her contact information to other Participants, potential Participants, and partners.
8.5 Subject to clause 8.4, OLT will not distribute any of the Participants personal data to third parties, unless this is required to deliver the Services to the Participant; or the Participant gives OLT specific permission to do so.
8.6 OLT will not collect, store, process, transmit, or otherwise handle the Participant’s personal information for any purpose that is not indicated in this Agreement.
8.7 OLT will comply with all applicable data protection laws as required from time-to-time.
9. Termination and Expulsion
9.1 OLT reserves the right to:
9.1.1 deny a Participant from participating in a Program; or
9.1.2 expel a Participant from a Program where that Participant is in breach of any term of this Agreement.
9.1.3 request a Participant to show the contents of any room, bag, or belonging to be shown where there is deemed a health and safety, legal or other serious risks including the possession of illegal and illicit substances. Refusal to comply may lead to expulsion from a program at the discretion of the Program Leader.
9.2 Without prejudice to the generality of clause 9.1 above the following (non-exhaustive) list of acts will result in automatic expulsion:
9.2.1 the possession, taking, or supplying of illegal or illicit substances. The question of whether the substances are illegal or illicit is to be governed by the jurisdiction of the state where the acts take place;
9.2.2 displaying cruel, thoughtless or rude behavior or committing acts which could injure or harm another Participant, a Program Leader, a member of staff, or any other person;
9.2.3 disobeying OLT’s, the Program Leaders or the representative in the host country’s instructions in relation to health and safety;
9.2.4 committing an act or displaying behavior which could jeopardize future OLT Programs within the host country or lead to the souring of relations between OLT and the host communities or country; and
9.2.5 breaking local laws.
9.3 Expulsion will be carried out by the Program Leader at OLT’s own discretion and is not subject to appeal.
9.4 In the event of expulsion for any reason, the Participant will not be entitled to any reimbursement from OLT, nor will OLT be responsible for any additional costs incurred by the Participant as a result of expulsion.
10. Currency of Agreement and Cancellation
10.1 Transfers to different Programs, durations or dates will not be permitted following the first balance payment deadline, unless in exceptional circumstances. In the event that OLT agrees to any changes, any payments that had already been deemed non-refundable will remain so, regardless of new due dates. All changes, included, but not limited to, changes in durations, location or start dates will be subject to an administration fee between $50 and $150 plus any change in Program fee or expenditure already incurred in the field to prepare for your arrival.
10.2 OLT reserves the right to cancel or curtain a Program if, in its sole discretion, it believes that circumstances warrant it. This shall include cancellation because of Force Majeure (as described below).
10.3 OLT reserves the right to cancel Programs that require minimum numbers at their sole discretion. As such we advise Participants on those Programs do not make travel arrangements until the program is confirmed, not less than 8 weeks before departure.
10.4 In all of the above cases where there is a cancellation, OLT’s first recourse shall be to place the Participant on an alternative Program. OLT shall use reasonable efforts to match any alternative Program in accordance with the Participant’s preferences.
10.4.1 In the case of cancellation by OLT before departure, whether within or beyond OLT’s control, the Participant shall be entitled to their deposit and any monies paid less $250.00 (or equivalent) to cover OLT’s costs and less any other irrecoverable expenditure on the part of OLT which has already been spent. OLT shall not be held liable for any incidental expenses incurred by Participant as a result of any other arrangements that the Participant may have made; and
10.4.2 In the case of curtailment, the Participant shall be entitled to a reasonable proportion of the total charge from which any irrecoverable expenditure is deducted.
10.5 Where there is a cancellation under this clause 10, OLT’s first recourse shall be to place the Participant on an alternative Program. OLT shall use reasonable efforts to match any alternative Program in accordance with the Participant’s preferences.
10.6 Where there is a cancellation under this clause 10, OLT shall give written notice to the other of cancellation, and any refund or alternative placement is given to the Participant shall be considered to be in full and final settlement of all and any liability owed by OLT to the Participant.
11. Long-Term Course and Internship Specific Information
Required Assessments for Placements
11.1 If a Participant does not complete relevant ongoing assessments required for participation in the Participant’s chosen Placements (including, but not limited to, FGASA, Hospitality, PADI, TEFL, and OLT assessments) at or above the required pass mark they will not be offered a placement or continuation of their current Placement. These assessments are academic, practical, and based on general performance and behavior all of which will be marked through continuous assessment and performance reviews. Placements are offered at the full discretion of OLT and no refund will be issued in the event that the Participant is not offered a Placement.
11.2 In order to pass the FGASA Level 1 course (23 weeks and 50 weeks), and continue on to the placement phase (50 weeks only), Participants must:
11.2.1 reach the pass rate for the course of 75% for theory (overall); and
11.2.2 achieve a practical grading/score of 3 (Average) or more; and
11.2.3 FGASA Level 1 theory result of 75% or more and passing the Level 1 practical assessment.
11.3 Participants on the FGASA level 1 course must have:
(a) had a driving license for at least a year before starting the Course; and
(b) at least one year of continuous manual driving experience.
If, after the evaluation of manual driving skills on the Course, the Participant is found to be unfit to drive the 4×4 vehicles safely, the Participant will not be permitted to drive any OLT vehicles, and will, therefore, fail the practical aspect of the Course. If this happens, the Participant will not be allowed to attend the Placement phase (50-week course only) of the Course and will not be entitled to a refund.
11.4 If situations arise limiting Placement opportunities available for Participants, due to changes in immigration regulations or general laws, both nationally and internationally, or for any other reason, then a refund of the remaining fee will be given under these circumstances only. If due to the issues above a limited number of placements are available at any time the highest performers will be given priority and Participants will be placed at the discretion of the Program Leaders.
11.5 Course participants understand that OLT offers no obligation for employment after the end of their Program.
11.6 For the Paid Teaching in Thailand Program, the Participant will receive a Placement upon completion of his or her orientation or TEFL course. OLT aims to provide details on each Participant’s school and placement town before arrival in Thailand, however, this is not guaranteed. OLT is not responsible for finding a new school Placement should the Participant reject the one offered to him or her, nor are they responsible for finding a new Placement if the Participant wishes to change schools during their Placement. No refund will be given if the Participant finds their own employment in Thailand and OLT may also be required to notify immigration authorities and cancel any active visa or work permits. OLT will provide one suggested accommodation option close to the Participant’s school, however, OLT does not guarantee that all personal preferences will be met. It is the applicants’ responsibility to decide upon an accommodation option, and OLT will not be held responsible for any issues with leases or deposits or otherwise once a contract is signed. The Participant will adhere to all rules and protocols as set by their placement school and its directors, as well as respect all cultural etiquettes and laws of the host country and community. OLT is not responsible for finding the Participant an alternative Placement in a new school should he or she be dismissed from the Participant’s current school placement due to a violation of these rules or protocols. A minimum salary of 25,000 Baht per month will be provided to the Participant by the school at which the Participant is employed and OLT will assist the Participant in the contract and salary negotiations, however, it is the responsibility of the employing school to pay the Participant’s salary in a timely manner and OLT will not be held responsible for delayed payments, tax, social security or otherwise. No refund will be issued for coursework or time at the Placement not completed by the Participant.
12. Force Majeure
Notwithstanding any other provision of this Agreement, OLT shall not be deemed to be in breach of this Agreement or otherwise be liable for any delay in performance or non-performance of any of its obligations under this Agreement to the extent that the delay or non-performance is due to any circumstances beyond its reasonable control, including but not limited to Acts of God, war, acts of terrorism, riot or civil commotion, fire, strike, and government or other official intervention.
13. Family Volunteering, Groups Containing Under 18s and under 18 individuals
13.1 A legal guardian traveling with a Participant, will be entering into this agreement on the Participant’s behalf by completing their application for a Program.
13.2 Participants under 18 who are not traveling with a legal guardian, must have this document printed and signed by his/her legal guardian(s), who will be entering into the agreement on the Participant’s behalf. The Participant’s legal guardian(s) will also be required to provide a signed and notarized release form to be submitted to OLT at least 8 weeks prior to departure.
14.1 This Agreement constitutes the entire Agreement between the parties and shall apply to all Programs and/or other courses provided by OLT and undertaken by the Participant. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions of this Agreement.
14.2 Any notice required or permitted to be given by one party to this Agreement to the other shall be in writing addressed to that other party: in the case of OLT, its registered office or principal place of business, in the Participant’s case to the Participant’s address as stated their Program application or by being given to the Participant in person or by delivery to the Participant’s last known place of residence outside the jurisdiction of the US.
14.3 No waiver by either party of any breach of contract by the other shall be considered as constituting the waiver of any subsequent breach of contract or any other provision of this Agreement.
I HAVE READ THE WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT CONTAINED IN SECTION 5.5 OF THIS AGREEMENT, FULLY UNDERSTAND ITS TERMS, AND UNDERSTAND THAT I AM GIVING UP SUBSTANTIAL RIGHTS. I ACKNOWLEDGE THAT I AM SIGNING THIS AGREEMENT FREELY AND VOLUNTARILY, AND INTEND BY COMPLETION OF MY APPLICATION TO AGREE TO A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.